Entry-Level Accounts Payable Clerk:

• Invoice Data Entry: Entering invoice details into the accounting system or software.
• Initial Invoice Review: Checking invoices for basic accuracy, including matching with purchase orders and receipts.
• Payment Processing: Preparing payments for approval, including checks and electronic transfers.
• Vendor Communication: Handling basic inquiries from vendors regarding payment status and discrepancies.
• Filing and Documentation: Maintaining organized records of invoices, payment documents, and related correspondence.

 Accounts Payable Specialist:

• Invoice Processing: Reviewing and processing invoices for payment, ensuring compliance with company policies.
• Vendor Reconciliation: Reconciling vendor statements with internal records and resolving discrepancies.
• Expense Management: Handling employee expense reports and ensuring compliance with company policies.
• Payment Scheduling: Managing payment schedules and ensuring timely payments to vendors.
• Reporting: Generating basic AP reports and supporting documentation for audits.

Accounts Payable Coordinator:

• Process Oversight: Coordinating and overseeing the daily AP operations, ensuring efficient processing of invoices and payments.
• Approval Workflow: Managing the invoice approval process and ensuring adherence to approval hierarchies.
• Vendor Management: Handling complex vendor relationships, including dispute resolution and negotiations.
• Compliance: Ensuring compliance with internal controls and external regulations.
• Team Supervision: Training and supervising entry-level clerks and specialists.

Accounts Payable Manager:

• Department Management: Overseeing the entire AP department, including staff management and performance evaluation.
• Strategic Planning: Developing and implementing AP strategies to improve efficiency and reduce costs.
• Process Improvement: Identifying and implementing process improvements and automation opportunities.
• Budget Management: Managing the AP budget and controlling costs.
• Reporting and Analysis: Providing detailed financial reports and analysis to senior management.